Procure to Pay Associate (Supporting China Market)

Main Accountabilities

• Understand the requirement and suggest appropriate way of handling supplier invoices.

• Act as one stop shop for various invoice processing related queries.

• Pre-qualify request by determining quality and completeness of request based on defined set of guidelines.

• Track and report team performance.

• Identify & deliver continuous improvement.

• Experience in managing within Agile methodologies is an advantage.

• Strong analytical and problem-solving skills.

• Strong communication and stakeholder management skills.

• Training new joiners.

• Reviewing and updating process documents.

• Knowledge in operational excellence.

Process:

• Receive invoices and supporting documents from vendors at a central location

• Index the invoices, and park in relevant accounts payable queue for processing

• Processing invoices in Read soft OCR or manually in SAP

• Perform a three-way match. In light of certain business complexities and exigencies the service provider is expected to tackle the following situations:

• Missing PO / SO / contract references – co-ordinate with users for returning the invoice to vendor for missing details

• Issues in call outs / GRN (Goods received not invoiced) / SES – Corroborate with responsible users and PSCM teams for clearing the pending invoices

• Process the NPO invoices and ensuring necessary approvals are available according to the business policies & processing T&E / Inter Company invoices in SAP ERP

• Post the invoice for payment processing

• Bachelor’s or Master’s degree in Management, Accounting, Finance, Business or any related field.

• Fresh graduates are welcome to apply

• Relevant internship experience or 1-2 years of experience in Procure to Pay area, with working knowledge of SAP.

Working Dimensions

• Interact with clients – good verbal and written communication. Build and maintain relationships in a multicultural context.

• Capable of working independently with minimal supervision

• Ability to meet tight deadlines with focus on quality, results and timely delivery.

• Candidate will need to stretch during peak / critical service delivery periods and may require to work for long work hour.

Requirements

• Good interpersonal skills will need to be able to build relationships virtually.

• Good Procure to Pay knowledge.

• Analytical & Logical Reasoning

• Presentation skills.

• Working experience in SAP is an added advantage

• Experience in Microsoft office tools (Word, Excel and PPT)

• Excellent written and spoken English and Mandarin language

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